Privacy Policy
Last updated 23 October 2026.
Off The Drawings ("we", "us") is run by Ben Freeman trading as Off the Drawings. We are the data controller for the personal data described here. This policy explains what we collect, why, and the choices you have, under the UK GDPR and the Data Protection Act 2018.
Contact
- Email: support@offthedrawings.co.uk
What we collect
- Account details: your name, email address and a securely hashed password. If you use Sign in with Google, we get your name, email address and Google account ID instead of a password.
- Your projects: the drawings you upload (PDF), the project details you enter, and the quantities and reports we produce for you.
- Service emails: a record of the service emails we send you, such as project reminders.
- Technical data: basic logs needed to run and secure the service, such as sign-in attempts and errors. We use them to keep accounts safe, including locking an account for a short time after repeated failed logins.
We don't sell your data. We don't use advertising or tracking cookies, and we don't run third-party analytics.
Why we use it (lawful bases)
- To provide the service you signed up for: measuring your drawings, producing quantities and reports, and saving your projects. Lawful basis: contract.
- To keep the service secure and working well: for example preventing misuse and fixing faults. Lawful basis: legitimate interests.
- To send service emails: for example a reminder before an inactive project is removed. Lawful basis: contract and legitimate interests.
- To meet legal obligations, such as keeping tax records. Lawful basis: legal obligation.
Your drawings stay private
Your drawings and projects are private to your account. We never share them with other customers or publish them. They are processed only to provide the service to you. Automated tools, including AI-assisted processing, help read and measure drawings. That processing is done for you only, and we don't use your drawings to train any public AI model.
Sign in with Google
If you choose Sign in with Google, we ask Google only for the basic openid, email and profile scopes. We use them to create your account or sign you in. We don't access your Gmail, Drive, contacts or any other Google data.
Limited Use disclosure: Off The Drawings' use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
Who helps us run the service (processors)
- Cloudflare, Inc.: hosting, application servers, database, file storage, and sending and routing email.
- Google LLC: Sign in with Google (only if you use it), and serving web fonts. When a page loads a font, Google receives your IP address, but sets no cookies.
- An AI processing provider: helps read drawings as part of the measuring service. It receives drawing content only, for processing on our behalf.
Some of these providers may process data outside the UK. Where they do, we rely on the safeguards UK law requires.
How long we keep it
We keep your account and projects while your account is active, and delete them on request. We may remove projects that have been inactive for a long time; if we do, we'll email you beforehand so you can download them. Some records may be kept for longer where the law requires it.
Your rights
You can ask to access, correct, delete, restrict or move your data, and to object to how we use it. Email support@offthedrawings.co.uk and we'll respond within one month.
If you're unhappy with how we've handled your data, you can complain to the Information Commissioner's Office (ICO): ico.org.uk/make-a-complaint, or 0303 123 1113. We'd appreciate the chance to put things right first.
Cookies
See our Cookie Policy.
Changes
We'll update this page if anything changes and show the date at the top.